Last update: 12 March 2024
Venue
EQC2024 will be played at the Salou Sport Center.
If you are looking for the venue online and/or on your GPS, you can enter: Vial Salou Cambrils, 43840 Salou, Tarragona, Spain.
There is parking available at the venue. The amount of parking spaces is plenty.
Facilities
The venue has multiple natural- and artificial grass football fields. The event will see a total of 12 quadball pitches spread across the venue. The playing surface of the used pitches will be a combination of natural- and artificial grass.
Please keep in mind that no iron/metal studs will be allowed on any of the fields. Make sure to bring appropriate equipment/footwear in accordance with this regulation!
Stay&Play at Cambrils Park Resort
EQC2024 will be using a mandated Stay&Play policy. All athletes and team staff must stay at Cambrils Park Resort.
Located just 10 minutes walking distance from the Salou Sport Center, you can find the Resort, specially designed to accommodate all types of athletes. After an intense day of games, there is nothing better than resting in a comfortable, clean and private accommodation.
There are a variety of pools you can chill at, a fitness and spa area, and a sports area. The resort is divided into three areas: the Mediterranean, Polynesia, and the Caribbean.
The Stay&Play policy is in place to use the Salou Sports Center at a hefty discount. Not using the Resort would result in much higher fees.
Map of Resort
Checking In
It will be possible to check in to the Resort from 4PM each day.
If any person is arriving before 15th of March 2024, they will have to check in at Reception #2 (in the West).
Arriving on any other date (starting from & including 15th of March 2024), you have to check in at Reception #1 (in the South).
On check-in, expect to have to show your ID and tell which team you’re affiliated with (aka which Booking Sheet you were on).
Once checked in, you’ll receive your keycard, the number of your accommodation & instructions on how to get to your bungalow/apartment.
One person per building will also receive a checklist, to check whether all items are present in the building. They’ll be expected to fill in the checklist and bring it back to the reception within a reasonable time. If the checklist is not brought back and/or if any item missing after check-out, this will be charged after the tournament. Please be responsible!
Breakfast & Dinner
There will be a specific difference between food slots on non-tournament days and tournament days (Saturday & Sunday).
The buffet will always be served af ‘Fòrum’, the big red building on the map next to the biggest pool.
On non-tournament days, the Resort has assigned individuals a slot for both breakfast & dinner, based on your check-in and check-out date-times. These slots last ~45 minutes. This should be communicated on check-in, but we should also already be able to tell you this in a few days.
On tournament days, the EQC organisation will assign you a slot for breakfast & dinner, based on your first game & last game of each of the days. The breakfast slot will last ~30 minutes. The dinner slot will last about ~45 minutes.
You can find the food schedule here: https://docs.google.com/spreadsheets/d/1VRZKYI_9QT55-nwKgbvdROb6pQPnO3MYZ_wVEsJ9pAY/edit?usp=sharing
Please keep in mind we will be updating the schedule for Saturday & Sunday once we have announced the full gameplay schedule.
Access to the Tournament Facilities
On tournament days, you will be able to use your keycard to open the gate ‘Futbol Salou access’ (in the East).
From there, you just walk the road for ~15 minutes until you find the tournament facilities on your left.
Checking Out
People will be expected to check out before 11AM. However, once checked out, you may still use the facilities on site.
On the day of the departure, all accommodation(s) must be vacated and left in perfect condition. The key(card)s must be deposited at the reception.
If necessary, the reception will provide space to store luggage until your eventual departure.
Behaviour & Conduct
In order to maintain good coexistence within its facilities, it is mandatory to respect and follow the instructions of the Surveillance teams.
Any socially unacceptable behaviour that causes discomfort to other clients and/or staff at Mediterranean Sport Village is not allowed.
Access to- and use of the facilities are exclusive to clients! Access for individuals who do not meet this condition must be authorized at the reception, with prior notice from the staff responsible.
Minors are not allowed to leave the premises without supervision or authorization from responsible parties.
It is necessary to maintain silence during the resting hours from 00:00 to 07:00.
The surveillance team may take necessary measures to limit the volume of equipment generating noise and/or music.
The Mediterranean Sport Village does not accept socially unacceptable behaviours such as:
- Disturbances of public order
- Verbal and/or physical violence towards the company staff or individuals staying at the Resort.
- Intoxication.
- Non-compliance with safety regulations
- Non-compliance with rules communicated through signage or posters.
- Theft.
- Discriminatory actions based on birth, age, race, gender, sexual orientation, physical or mental ability, or any other personal circumstance.
- Damaging or modifying signage or posters.
Mediterranean Sport Village may implement disciplinary measures in case of non-compliance with the coexistence regulations, such as:
- Prohibition of access to certain areas of the Resort
- Expulsion from the resort.
Vehicle Circulation & Parking
Within the premises, it is prohibited to drive at a speed exceeding 10 km/h with any type of motorized or non-motorized vehicle, and pedestrians always have the right of way.
Any vehicle, with or without a motor, that circulates after sunset must be visible and have lights on.
To preserve the rest of the athletes’ rest, motorized vehicles are not allowed to circulate between 00:00 and 07:00.
The use of electric scooters or any other recreational motorized transportation by individuals under 16 years of age is prohibited.
Motorized vehicles must be parked in designated parking areas. Access and parking near the sports, fitness, and buffet areas are reserved for the staff of Mediterranean Sport Village.
Swimming Pools & Spa
Access to bathing areas is only allowed with specific swimwear and footwear!
It is mandatory to shower before swimming. Soap cannot be used in the spa shower or poolside showers.
Personal Belongings
Mediterranean Sport Village is not responsible for the loss or theft of personal belongings that are not properly safeguarded. In this regard, MSV provide safes in accommodations and at the reception.
During your stay and in the event of a lost personal item, please contact the reception staff. If you notice the loss after your departure, you should report it to info@cambrilspark.com , where we will provide more detailed information.
Team Fees & Booking Accommodation
The base team fee for EQC2024 will be €3.370,00.
This team fee includes Half Board Accommodation* for 3 nights for 12 people at Cambrils Park Resort and associated costs of the event, including but not limited to:
- Usage of the Salou Sport Center and its facilities
- Use of equipment
- Photography at the event
- Livestream & Media Coverage
- Volunteers to make the event run smoothly
- Officials to regulate all games of the event
- Access to first aid/medical attendance on site
- Liability insurance
- Minimum 6 games against the best of the best of European teams
For any additional person you would like to bring, whether they are a player, staff, family or fan, an additional €53,5/pp/night for Full Board* will be charged. If you are bringing a baby, they can stay for free. You can bring up to 28 people in total, i.e. 16 additional people to the base 12.
* Half Board for 3 days includes:
- 3 nights in Salou Sport Center, starting from Friday afternoon to Monday morning
- Dinner Buffet on Friday evening
- Breakfast Buffet/Package on Saturday morning
- Dinner Buffet on Saturday evening
- Breakfast Buffet/Package on Sunday morning
- Dinner Buffet on Sunday evening
- Breakfast on Monday morning
- Use of gym & spa, depending availability
- Tourist Tax of €1 per night
If you would like to stay additional nights, before or after the “tournament nights” (Friday 15th of March, Saturday 16th of March, and Sunday 17th of March, this would also cost you €53,5/pp/night (tourist tax included).
ℹ️ Additional info:
- If you are coming with less than 12 people, you are still required to pay the base fee listed above. We cannot guarantee discounts or refunds at this point, but are working on potential solutions and will keep you informed if/when this becomes possible.
- If we end up with a major surplus after the tournament, a major percentage of that surplus will be refunded back to the teams, but nothing is guaranteed.
- Any player or staff member that will be on your roster must stay a minimum of 1 night at the Resort
Please be advised: all information on the Booking Sheet will be shared with MARSOPA S.L..
MARSOPA owns and markets the sports facilities known as FUTBOL SALOU SPORT CENTER, located at Carretera Vella de Salou a Cambrils, s/n, 43840-Salou. Likewise, in coordination with the company CAMBRILS PARK RESORT, S. L. U. , it is authorized to complete its offer of leasing and use of sports facilities with accommodation and meals at the CAMBRILS PARK RESORT flat hotel, located at Camí de Mas Clariana, s/n, 43840-Cambrils.
Both ‘MARSOPA S.L.’ and ‘European Quidditch Cup vzw’ will process the personal data to which they may have access, on the occasion of the execution of the contract made between both parties, in accordance with the regulations established in Organic Law 3/2018, of 5 December, on the protection of personal data and guarantee of digital rights, as well as in Regulation (EU) 2016/679.
Gameplay
All details of Gameplay can be found on its respective pages:
Rulebook & Policies
The event will be played with the current IQA rulebook (Rulebook 2022), with the following amendments/changes:.
For both Divisions, the “3-Max Gender Rule” will apply.
For Division 1, exceptions are not possible. For Division 2, exceptions are possible. These exemptions will always be granted, but need to be requested before the event. More information on this will follow in future updates.
More information about this decision and the application of the gender policy can be found here.
You can find all Gameplay Policies here:
Officials Quota
No game can take place without officials. Therefore we are currently working hard on getting as many non-playing officials to attend EQC so you and your players can focus on playing.
However, we expect to have significantly fewer non-playing officials for this EQC compared to previous years because usually most non-playing officials are playing in the other Division, i.e. a non-playing official at Division 1 is/was playing at Division 2 and vice versa. Therefore, for this EQC, we will be very reliant on playing officials so that every team gets to play their games fairly and in a properly officiated manner.
For this, there will be a quota of officials that every team regardless of Division needs to fulfill. This quota will be as follows:
| With HR | Without HR |
|---|---|
| 1x Head Referee | – |
| 2x Assistant Referee | 2x Assistant Referee |
| 1x Flag Referee (*) | 2x Flag Referee (*) |
| 1x Flag Runner (**) | 2x Flag Runner (**) |
| 5x Officials Total | 6x Officials Total |
**) Every team will be required to field 1 Flag Runner at all times during the event. This means that should your team’s dedicated Flag Runner no longer be capable of fulfilling this duty, e.g. due to injury or the person having to leave the event early, then a different person from your team must fill this role.
In order to keep the administrative burden as low as possible, the officials from your team DO NOT have to sign up separately. The officials of your team for the quota will be forwarded with your team’s preliminary roster. There will be a separate section on the preliminary roster to fill in. That way you know directly whether you fulfill quota and we also have an easy way to keep track.
Any person on your roster is eligible to count towards quota, i.e. both players and non-playing team-staff. If you wish to have non-playing officials (i.e. neither player nor team-staff) count towards your quota, this requires special approval by the committee.
In this case, the non-playing official needs to reach out to us at eqc.volunteers@quidditcheurope.org and we will coordinate with them. Afterwards, the non-playing official will then be able to tell you whether or not you can use them for your quota.
Please make sure that all officials you list are certified under the rulebook used for the event. We will check certifications for every official. Only certified officials can count towards your team’s quota!
If your team is struggling to fulfil the quota, please reach out to us at eqc.volunteers@quidditcheurope.org and we will work on finding a solution for your team!
The deadline to fulfill quota is the same deadline as for the preliminary roster submission on February 23rd, 2024.
Pitch Volunteering
In addition to the officials quota, every team is required to leave behind 2 people after every game to fill the positions of timekeeper, scorekeeper and the goal judges for the subsequent game at the pitch.
These people do not have to sign up as volunteers. The schedule will list your team and you are required to fill the position(s) with people.
The people must report to the pitch manager immediately at the end of your team’s game and are required to remain at the pitch.
If your team fails to provide the required 2 people at any of the scheduled slots, your team will receive a yellow card at the start of your next game at the event. This card will be issued to the speaking captain.
Social / Afterparty
After an amazing tournament, it will be time to hang out and dance! Looking for a great opportunity to meet new people, or say goodbye to your international friends? We’re very excited to announce the EQC2024 Social in Flashback Discotheque.
From 10PM – 4AM. +18 years old – ID required
Theme: Green Birthday!
We’ll be celebrating the 10th anniversary of the term “EQC”, while also channeling our inner St Patrick – coincidentally on St Patrick’s Day.
Early bird ticket prices:
- 10€ with 1 drink
- 15€ with 2 drinks
Too-late-bird tickets bought at the door:
- 15€ with 1 drink
- 20€ with 2 drinks
MORE INFORMATION ON THE WEBSITE:
- (Option 1: entrance + 1 drink)
- (Option 2: entrance + 2 drinks before 1:00)
